Administrative Course Cancellation Policy and Procedure

The purpose of the Administrative Course Cancellation form is for cases of an ERROR on entering a student's class. For instance, if a student brings an add form into the Registrar’s Office and a staff member inadvertently types in the wrong schedule number, therefore placing the student in the wrong class.

The form is NOT to be used as a substitute for course drop or late drop. Students are expected to attend courses that they schedule. A decision to not attend the course is to be followed by dropping the course during the regular drop period.

The overuse of this form has created a practice of students scheduling a course, not attending it but not taking the responsibility to drop it because they feel they can fall back to use of this form, which results in dropping the course without penalty. The importance of students dropping a course in a timely manner allows other students the opportunity to take the course.

Procedure

If a student has been registered in error in a course, they should complete the Administrative Course Cancellation form, have the instructor sign confirming that the student never attended the course, and submit the form to the Registrar’s Office. This form can only be used for one semester beyond the semester in which the error occurred.

Policy

AAPPM C-2 Registration

11. Administrative Course Cancellation

The Administrative Course Cancellation procedure is available to correct errors. It is not to be used as an alternative to normal registration procedures.

If a student identifies a course for which registration was not intended, the student must contact the department offering the course. The department staff will initiate an Administrative Course Cancellation form and ask the student to sign the request. The department staff forward the form to the course instructor. If the instructor has no evidence that the student participated in the course and makes this declaration of non-participation by signing the form, the form is returned to the department office, for forwarding to the campus Registrar's office. The campus Registrar will remove the course from the student's academic record. This procedure is available one semester beyond the semester in which the error occurred. After this time, the Faculty Senate must act on the course cancellation request.